Residents may book the Plymouth Room, Black Box Theater and Millennium Garden up to 24 months in advance. Nonresidents may book up to 18 months in advance.

Resident fees and priority apply to anyone who lives in Plymouth at the time of the event. Residents may host events for their children, grandchildren, parents or grandparents.

Events held for siblings, cousins, nieces, nephews, uncles, aunts, or other more distant relatives who reside outside of Plymouth would incur nonresident fees and priority.

Fees for corporate or church events are based on the location of the company or church (not individual employees or members). Civic groups must comprise 50% or more of Plymouth residents to qualify for the resident rates.

1. Confirm that your desired dates and times are available.
   • View Plymouth Room availability.
   • View Millennium Garden availability.
   • View Party Room availability. 
     
     

   For all other rooms, contact Plymouth Community Center Staff at communitycenter@plymouthmn.gov or 763-509-5200 to inquire about availability.

2. View room fees and other information. Plymouth Room dates can be held for up to one week with no deposit.
   
   
3. Review rental policies and contact caterers to ensure they fit within your budget and taste.
   
   
4. Submit an application and rental agreement, and make your initial payment.
   • Initial payment is due at the time of booking. Payments can be made via credit card, cash or check.
     • Plymouth Room: 50% due at the time of booking
     • Millennium Garden and all other room rentals: 100% due at the time of booking
       
       
5. Submit payment for remaining balance (damage deposit and remaining room rental fee) 60 days prior to the event date. Payment is due in full if booking an event space within 60 days of the event date. 

• Must use one of our exclusive caterers (at renter's expense)
• Liquor must go through our exclusive caterers
• Call caterers directly for pricing and menu information

Exclusive Caterers

Rentals and events in the Plymouth Room, Black Box Theater and Millennium Garden can be booked 24 months in advance from the date for Plymouth residents and 18 months in advance from the date for nonresidents.

Reservation Policy

Rental reservations at the Plymouth Community Center are accepted on a space availability basis and may not be transferred or assigned to another user. The individual signing the rental contract is responsible for all fees assessed for the event.

Plymouth Room rentals require 50% of the rental fees payable to the City of Plymouth to be paid at booking. The remaining balance is due 60 days before the event date. Rental fees for Millennium Garden and all other rooms are due in full at the time of booking.

All groups using city facilities are required to provide adequate adult supervision. Events that primarily involve participants 18 years of age and younger must have adult chaperones (21 or older) with a ratio of 20:1. The adult supervisors must always remain with the group and are responsible for the group's conduct and compliance with all rules and regulations. Supervision problems will result in the cancellation of user privileges.

Resident fees apply to anyone who lives in Plymouth at the time the event is held. Residents may host events for their children, grandchildren, parents, or grandparents. Events held for siblings, cousins, nieces, nephews, uncles, aunts, or other more distant relatives who reside outside of Plymouth would incur nonresident fees and priority. Fees for corporate or church events are based on the location of the company or church (not individual employees or members). Civic groups must comprise 50% or more of Plymouth residents to qualify for the resident rates.

Tentative reservation holds in the Event Wing will be canceled if the deposit is not received within one week of the reservation request. The remaining account balance is due 60 days before the event or the reservation will be canceled.

Cancellation Policy

• Under no circumstances will the renter or anyone in their party be allowed to bring any food or beverages into the Event Wing.
• Wedding cakes are allowed to be brought in from a licensed baker.
• Edible guest favors must be individually wrapped.

• No alcoholic beverages will be allowed outside the rental area.
• All alcoholic beverages must be served by the catering company from the bar. No bottles of alcoholic beverages can be left on guest/head tables.
• Final service of alcoholic beverages shall be 30 minutes before the end of the rental. Last call should be announced 15 minutes prior to bar closing. Consumption of alcoholic beverages must cease at the conclusion of the rental.
• Plymouth Community Center staff will arrange with Plymouth Police Department for security when alcohol is being served or if there are over 150 people.
• Bringing in any alcohol of your own that is not supplied by the caterer, is prohibited.
• For events with 250+ guests, an additional police officer is required at a fee of $100/hour.

• All decorating is to be done by the renter or their designee.
• All equipment for your event must be delivered and picked up during the rental reservation time. The rental group is responsible for any delivery charges and for informing all delivery personnel of the facility rental policies. The City of Plymouth is not responsible for rental items. The rental group is responsible for set-up and removal of all equipment and supplies brought in for the event including supervision of the contractors.
• Affixing or draping anything from the walls, floor or ceilings is not permitted. Decorating in public areas (bathrooms, entrance, lobby, etc.) is not permitted unless prior approval is received from PCC staff.
• Candles used for decoration must have flames contained (i.e. votive, hurricane candle, etc.). Open pillars and candlesticks are not permitted.
• Balloons are allowed as long as they are fastened down. Any balloon removal from ceiling will be charged to damage deposit.
• Confetti, glitter, bird seed, rice or other like items are strictly prohibited.

If you have additional concerns or questions, please check with PCC staff.

The person reserving the room is responsible for the appropriate conduct of all the group members and guests, and for any loss, breakage, or damage to the rooms, equipment or other PCC property. The renter shall assume full responsibility for any damages not covered by the event deposit. The City of Plymouth is not liable for any loss, damage, injury, or illness by the users of the facilities in the PCC. Neither the City of Plymouth nor its employees can be held responsible for any items that are left at the facility by the renter or contracted service provider. The renter using the facilities, equipment, and other items owned by the city further assumes all liability for any personal injuries, including death, caused by participants at the scheduled event.

All parking at the Plymouth Community Center is free. There are areas for handicapped parking near both entrances to the facility. Parking is allowed on 34th Avenue. City staff will provide information about parking for event staff, deliveries, contractors, and vehicles with equipment.

The applicant and/or organization agrees to abide by the Nondiscrimination and Sexual Harassment and Sexual Violence Policies of the City of Plymouth and assumes all responsibility for damage or liability of any kind and further agrees to hold harmless the city from any liability or expense in connection with the use of the city facilities.

• No person shall use tobacco products on city-owned property, park facilities, open space or joint city/school district properties, except within the confines of a vehicle in a designated parking area.
• Fire and safety regulations of the City of Plymouth and the State of Minnesota must be observed at all times.
• Motorized vehicles or machines are not allowed on park property without city consent.
• All persons attending an event on PCC property shall abide by the policies of the Plymouth Community Center. At their discretion, PCC staff, their authorized representative or a peace officer may: Order the removal of any offender, order immediate removal of all alcoholic beverages from premises, and/or revoke the permit immediately and order all persons from the premises.
• Violation of these rules may result in the loss of deposit (including additional charges for damages not covered by deposit) and denial of future use of Plymouth Community Center.
• Under certain conditions, PCC staff may be forced to cancel a lease agreement prior to the event. Possible reasons for cancellation include, but are not limited to: A declared state of emergency, unsafe environmental or health conditions, or interrupted utility services. In such an event, the renter agrees that the city shall not have responsibility for anything the renter may suffer or incur due to such a cancellation. The city will attempt to notify the renter as soon as possible if such cancellation occurs. All fees paid to the city by the renter shall be refunded to the renter if the reservation is canceled by PCC for any of the above reasons.

The use or rental of the Plymouth Community Center will be at the sole discretion of the City of Plymouth. Utmost prudence will be exercised in determining the usage of this facility. The City of Plymouth will be circumspect in our actions and in our management of the Plymouth Community Center. The City of Plymouth reserves the right to cancel or deny rental use of the facility if conditions merit. The Director of Parks and Recreation may make exceptions to these policies when it is in the best interest of the city.

Cancellation

A written notice is required to cancel. The garden rental fee is non-refundable.

Reservations

Tentative garden reservations can be held for up to one week. After that time, the application and non-refundable rental fee are due. Rental of the garden guarantees exclusive use of the main seating area and pergola (altar) for your event, however there may be other people walking on nearby trails.

Food and Beverage

• All food or beverage to accompany a garden event must be supplied by a PCC exclusive caterer. Wine, champagne, and beer are allowed in the garden with use of disposable cups. No other alcohol is allowed.

Decorating

PCC staff must approve any decorating plans in advance. Due to environmental concerns, we do not allow throwing of fake flowers, rice, seeds, confetti or like material, or the releasing of balloons. We do not allow affixing of decorations with tape or similar adhesives. All decorations and flower petals must be set up and removed within the four-hour rental time.

Chairs, Canopies and Tents

Chairs must be provided by 55 Party Rental and additional fees apply. Tents and canopies must use weighted poles and be erected in the designated area. Pounding of stakes into the ground is prohibited due to the many underground electrical wires and irrigation lines. A tent permit must be obtained through the city.

Photography

Garden renters must limit photo shoots to their rental time. Professional photo shoots wishing to use garden space unrelated to a rental may do so at an annual fee of $75 plus tax. Arrangements must be made in advance with PCC staff.

Parking

Guest parking is available in our main PCC lot and on the north side of 34th Avenue. A service drive is available adjacent to the garden for supply drop-off.

Weather

• PCC staff reserves the right to cancel a ceremony if we have severe weather warnings, lightning or if we feel it may cause damage to PCC property. Otherwise, the decision to cancel is up to the renter.
• If you are having your reception in the ballroom at PCC, and severe weather forces you to cancel your garden ceremony, you can move it inside, beginning at room rental time.
• Changes in room layout are the responsibility of the renter. Guests may use table seating for ceremony in Plymouth Room.
• If you have only rented the garden for your ceremony there is no indoor back-up unless rented prior to the event. 

Please note: Party rooms cannot be rented unless you are hosting a party at the K.U.B.E. Indoor Playground. All party room rentals must be associated with the playground.  

Set Up and Take Down, Decor

• Party room is not available until rental time.
• Set up and clean up must take place within the rental timeframe.
• Renters should throw away all trash and remove belonging from the party room at the end of the rental.
• Use of glitter, confetti, helium balloons or piñatas are prohibited.
• Affixing or draping anything from the walls, floor or ceilings is not permitted inside party rooms, hallways or the playground.

• Store-bought food and food from a restaurant is allowed. Renters do not need to have food catered in from a PCC-exclusive caterer.
• Food must remain in the party rooms; food is not allowed in the playground.
• Serving or consumption of alcohol is prohibited in party rooms.
• Renters should refrain from serving red or purple beverages.
• Party rooms have sinks and electrical outlets; no refrigeration or microwaves are available for use.

Damage Deposit

• A $25 refundable damage deposit is required on all party room rentals.
• Renter is responsible for all damages incurred to the room during the rental.
• Failure to comply with rental policies will result in the forfeiture of the renter’s damage deposit. The City of Plymouth reserves the right to retain damage deposit fees.
• Damage deposits are refunded within 14 business days following the rental date if all policies have been followed, and no damage has been incurred. 

Cancellation Policy

Rental fees are non-refundable. Fees may be applied to a rescheduled date, if booked within the same calendar year.